Advocate 8.2 Release: Transforming How Your Campus Supports Students with Custom Forms

We're thrilled to announce the April 2025 release of Symplicity's Advocate 8.2, featuring Custom Forms that will transform how your team collects and manages critical student information. This first phase focuses on form creation capabilities, with future enhancements coming to expand this powerful new tool. 

Custom Forms: The Solution Your Team Has Been Waiting For 

We know you've been juggling multiple systems to collect specialized information about your students. The new Custom Forms feature directly addresses this challenge by bringing everything into Advocate where you need it. Now your team can: 

• Create personalized assessment tools that track student progress in areas where they're receiving support 

• Gather crucial information from students, faculty, and non-Advocate users 

• Maintain all data in one system instead of juggling multiple platforms 

Two Flexible Options Designed for Your Needs 

Scorable Forms for Meaningful Assessment 
For campus teams supporting student mental health or addressing conduct concerns, our scorable forms will be an invaluable addition to your toolkit. These powerful tools track trends over time, compare submission differences, and allow customizable risk levels with scoring interpretations. They're perfect for implementing evidence-based assessments like PHQ, GAD, NABITA, or SIVRA directly within Advocate. 

Non-Scorable Forms for Streamlined Processes 
Your administrative processes just got simpler too. Non-scorable forms streamline everything from leave of absence documentation and return to study verification to FERPA waivers and third-party consents. All these essential documents can now live within your Advocate system, eliminating paperwork and simplifying record-keeping across departments. 

What This Means for Your Campus Community 

For Your Students 

• Smoother access to support services through standardized forms that are easier to complete 

• More personalized care as your staff gains detailed insights from assessment data 

• Improved outcomes through consistent progress tracking 

For Your Staff 

• Centralized information management eliminates the need for separate systems 

• Data-driven decision making based on tracked trends and risk assessments 

• Streamlined workflows with forms integrated directly into case processing 

For Your Institution 

• More comprehensive record-keeping for compliance and reporting 

• Improved risk management through standardized assessment tools 

• Better resource allocation based on identified trends and needs 

More Enhancements You'll Love 

We've also included two workflow improvements that your team will appreciate daily. Also, our staff can now quickly review or edit processing forms directly from tasks without navigating away, saving valuable time during case management. With the Workflow Collection List Keyword Filter, finding specific collections or case types is now easier with keyword filtering, improving efficiency for your administrators. 

What's Coming Next 

While we're excited about what this release brings to your office, we're already working on the next phase. Soon you'll be able to configure case type notifications, send forms directly to recipients, gather responses, and see all form information displayed within cases. 

The Advocate 8.2 release is just the beginning of a more integrated approach to student support. We can't wait to see how your institution uses these new tools to enhance the important work you do every day.